Participate in a Chili Cook Off!!!

Posted: November 23, 2010 
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Tagged: 50/50 raffle, 500, admission fee, admission fees, american legion, american legion posts, annual, best overall, bus, chapter, chili cook off, cooking, determine, dollars, donations, entries, entry fee, event planning, finals, food, fund raising, guidelines, hospital, invite, lawn fire company, Lebanon, lebanon va, liability waiver, may, most unique, organization, participate, pennsylvania, people choice, preliminary, refreshment sales, registration, registration form, ride, riders, rules, supporter, t-shirt sales, three categories, transportation, va, vendor space fees, veterans, volunteer services, welcome
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Description

The American Legion Riders would like to invite you to participate in the 1st Annual Veterans Benefit Chili Cook-Off on May 14, 2011 at the Lawn Fire Company in Lawn, PA from 1:00pm to 9:00pm.

Get ready to get your Chili on …

We would like to invite your organization to participate in the 1st Annual Chili Cook‐off benefit for Veterans. This fund raising event is organized by members from combined American Legion Rider Chapters to maximize our fundraising potential. The top priority for this event is to raise monies to assist with the purchase of a bus for the Lebanon VA Hospital. The current bus is a 1973 vintage that is in desperate need of replacement. In the event that monies raised exceed the amount required to complete the fundraising for the bus the remaining funds will be used to construct and furnish rooms at the Lebanon VA Hospital to assist patients transition back into life after surgeries.

The structure of the event is as follows:

Preliminary Cook-off events

Each organization will hold their own Cook-off event to determine their entries in three categories, Best Overall, Most Unique and People Choice.  It will be up to each organization to organize and promote their event.  Some suggestions on how monies from each event can be raised are:

$20 – Entry Fee

$10 – Admission Fee

$$$ – 50/50 Raffle(s)

Fund Raising potential would be as follows (minimum estimates):

5 entries @ $20 each = $100

50 paid admissions = $500

50/50 Raffle(s) = $100

Totaling $700

** We are asking that each organization make a minimum donation of $500 with their entry.  Additional donations WELCOME!!  Donation for entry into the finals can be made in one of two ways:

• A check in the amount of $400 sent directly to the Lebanon VA Hospital in support of the Bus Fund.  Checks sent directly to the Lebanon VA Hospital should be sent to address below.  A copy of the canceled check in the amount of $400 or letter from the Hospital representative acknowledging receipt of funds to accompany Chili Finals Cook-off registration form.  In addition a donation of $100 is provided with Finals event entry form.  Check to be made out as outlined on the registration form.  The $100 is needed to assist with up front finals event start-up costs.

• A donation in the amount of $500 sent with the Finals event Registration form.

If you are not part of an organization or your group is too small to organize a preliminary chili cook-off event contact one of the event planners below (Final Cook-Off event) for information on participating organizations to “team” with.

If you organization plans on participating in the 1st Annual Veterans Benefit Chili cook-off please contact one of the final cook-off event planners below as soon as possible.  This information will be needed to pass along to smaller organizations or individuals that would like to participate but do not have the resources to do so.

Final Cook-Off event

Organizing and promoting of this event will be done by the main event planners:

If you would like information on how you can help with this event please contact one of the two individuals above.

No individual entries will be permitted at the finals event.  The only entries allowed at this level will be from participating organizations.  The reason for this is to maximize fundraising potential at the local levels.  For information on participating organizations contact one of the final event planners.

Monies from this event will be raised as follows:

• Registration Donations
• Admission Fees
• Refreshment sales
• T-shirt Sales
• 50/50 Raffles
• Vendor Space fees

A full financial accounting report will be provided to each participating organization within 45 days of the completion of the final event upon request.

Also included in this article you will find:

1. Preliminary event planning packet.  This packet will help you get your local organization cook-off underway.  We have done most of the up front leg work for you developing forms, suggested rules, suggested cooking/transportation guidelines etc.  Click Here for this information
2. Final event information packet which includes a Registration Form, Rules, Cooking/transportation Guidelines, Supporter Package Information and Participant Liability Waiver.  Click Here for this information

We hope you will join us in this effort to help meet needs at the Lebanon PA VA Hospital.  LET THE TRASH TALKIN BEGIN!!

Click Here for a printer friendly version of this information

Click Here for the poster of the event